The Driver’s Responsibility
Health & Safety at Work Etc. Act 1974 also places a responsibility on employees to assist the company by complying with their legal duties. They are also required to be mindful of their own health and safety and that of others who may be affected by their activities. To this end, drivers are expected to follow the procedures laid down by the company driving at work policy.
Competency and Fitness to Drive
- Ensure they hold a current driver licence for the class of vehicle they are driving. The employee should notify their manager and the Fleet Manager if their driver licence has been suspended or cancelled, or has had endorsements placed upon it. The employee must notify their Fleet Manager if they suffer from specified medical conditions.
- Inform their line manager as soon as possible should their fitness to drive change. Have regular eyesight tests (at least every 2 years) and ensure that any glasses required for driving are always worn.
- Read any updates that they may periodically issue on road safety matters. These will include information on good practice as well as forthcoming legal changes which affect those who drive for work.
Condition of Company Vehicle
- Report serious company vehicle defects to the Fleet Manager before the next vehicle use. In the event that a defect is suspected which would affect the vehicle’s roadworthiness, the driver should never take a risk and attempt to drive the vehicle.
- Regularly check the oil, radiator, screen wash and battery levels, tyre condition and tyre pressure of company vehicles they are using.
- Carry out a full vehicle checklist on a daily basis and submit it to the Fleet Manager
- Identify service dates in line with the vehicle log book and mileage record, make appointments and arrange for service with an approved garage.
- Not work on or repair the vehicle without prior written approval from the Fleet Manager
- Make no alterations to the vehicle including, but not limited, to car radios, stereo equipment, fog lamps, tow bars or other accessories without prior written approval from the Fleet Manager.
- Report incidents and Near Misses Report any near misses, crashes and scrapes to the Fleet Manager, including those which do not result in injury, within 48 hours of the incident Follow the incident procedures outlined in the company policy.
Use of Own Vehicle
- Keep insurance, mot, and tax disc up to date if using their own vehicle on company business and ensure that the cover includes business use.
- Inform the Fleet Manager of any change of vehicle where used for company business.
- Maintain the vehicle in a roadworthy condition.
Additional Fitness to Drive Considerations
Drivers should be aware that some prescription drugs can cause drowsiness and affect their ability to drive safely. In the event that medication is necessary, drivers should check with their GP or pharmacist before driving, even short distances.
If a driver has a medical condition that may be aggravated by long journeys (e.g. back pain, deep vein thrombosis), the driver should inform their line manager who will arrange for an appropriate assessment to be carried out.